Introduction
Executive support at the NSW Ombudsman involves confidential information, competing demands and decisions about what needs attention first. This Executive Assistant role supports the People, Performance and Sector Improvement area, with ongoing or temporary appointment options.
Understanding how to apply for Executive Assistant, Clerk Grade 5/6 starts with the submission format: a cover letter of up to two pages and a CV combined into one document. Your examples should show how you anticipate an executive’s needs while handling sensitive matters with discretion.
Focus on the decisions behind the administration. Explain how you judged urgency, prepared an executive for a commitment or resolved a scheduling problem. A description of diary duties becomes useful evidence when it shows your judgement and the effect on the executive’s work.
View the official job ad and keep its application instructions open while you plan.
Executive Assistant, Clerk Grade 5/6 role snapshot
| Role | Executive Assistant, Clerk Grade 5/6 |
| Organisation | NSW Ombudsman |
| Location | Sydney CBD; hybrid and flexible arrangements |
| Employment | Ongoing or temporary; Clerk Grade 5/6 |
| Salary or remuneration | Base salary $102,936–$113,579; package up to $128,915 including superannuation and leave loading |
| Job ID | 605306 |
| Closing date | 29 October 2026, 10:00 am |
NSW Government application requirements
Give the hiring team the documents and written responses it requests, within the stated limits. Check the application form before drafting so the final submission follows the required format.
Application requirements for Executive Assistant, Clerk Grade 5/6
- Cover letter, maximum 2 pages
- CV
- Combine the cover letter and CV into one document
Submit the two-page maximum cover letter and CV as one document through the NSW Ombudsman’s careers site. Make the role you are applying for clear in the letter. Plan for the 10:00 am closing time.
Role conditions and qualifications
- Security and criminal-history vetting requirements apply
- Successful applicants complete the required statutory declarations and health declaration
- Prepare to disclose relevant conflicts in accordance with the recruitment requirements
Candidate evidence for Executive Assistant, Clerk Grade 5/6
Senior executives at the NSW Ombudsman need timely support in an organisation that examines the fairness of government services. This assistant works in People, Performance and Sector Improvement, anticipating needs and handling sensitive or complex issues. Executive coordination, professional relationships and discretion sit at the centre of the role. The evidence areas below help you choose examples for that work.
| Requirement or evidence area | How to demonstrate it |
|---|---|
| Anticipating executive requirements | Describe how you prepared information, resolved dependencies or adjusted a diary before a problem disrupted an executive’s work. |
| Handling sensitive information | Explain the boundaries, access controls and escalation decisions you used in a confidential matter without disclosing private details. |
| Prioritising complex requests | Show how you assessed urgency, negotiated a workable sequence and communicated decisions to people with competing expectations. |
Example application structure for Executive Assistant, Clerk Grade 5/6
Submit a cover letter and CV combined into one document. The letter has a maximum of two pages. The outline below helps you explain executive judgement and then check the combined file.
| Application section | What to include |
|---|---|
| Reason for applying | Connect your executive-support experience to the Ombudsman’s operating environment. |
| Two relevant examples | Explain an executive coordination decision and a sensitive or complex matter, including your actions and results. |
| Closing and CV | Summarise your fit, then place the CV after the letter in the same file. |
Before you submit
Open the combined file and confirm the letter is no longer than two pages. Remove confidential names or details from examples, check the careers-site instructions and allow enough time to submit before 10:00 am on 29 October.
Return to the official vacancy for the final document and deadline check.
Help with your Executive Assistant, Clerk Grade 5/6 application
If you want help organising your own evidence and preparing the written documents, request application support from Team 3Thirty. Bring the vacancy and your current CV so the application can address the work you have actually done.