Assistant Procurement and Facilities Officer application: Resume and targeted questions

The Assistant Procurement and Facilities Officer at the Health Professional Councils Authority supports purchasing, office facilities, administration and reception services in the Sydney CBD. It suits someone who can keep accurate records, respond helpfully to staff and service providers, and manage practical office needs within tight timeframes.

This guide explains how to apply for Assistant Procurement and Facilities Officer, including the five-page resume limit and the two targeted questions that determine whether the application progresses. The questions ask for recent evidence of workplace communication and an example of reorganising work when priorities changed.

The role is full-time and ongoing, with a 35-hour week and one day of remote work available each week. Applicants should connect procurement support and facilities work with the wider purpose of the HPCA, which supports NSW Health Professional Councils in managing complaints about health practitioners.

NSW Government applications are screened against the stated submission instructions and the evidence needed for the role. Check the documents, limits and questions before writing, then use examples that make your judgement and contribution easy to assess. View the official job ad.

In This Guide

• Assistant Procurement and Facilities Officer role snapshot
• Application requirements
• Candidate requirements
• Example application structure
• Application help

Assistant Procurement and Facilities Officer Role Snapshot

NSW Government Application Requirements

Application requirements are used to check whether each applicant has followed the recruitment instructions. Missing either targeted response will remove the application from consideration, so allow enough time to plan both examples and complete the online submission carefully.

Application Requirements For Assistant Procurement and Facilities Officer

• Up-to-date resume, maximum 5 pages
• Responses to 2 targeted questions

The targeted responses carry the main evidence for this application. Choose recent examples with enough detail to show how you communicated with people, organised competing work and adjusted your plan when circumstances changed. The resume should support those answers with relevant procurement, facilities, reporting and office-services experience.

Essential role requirements

You must be an Australian citizen, permanent resident or New Zealand citizen, or hold a valid visa with permission to work in Australia.

NSW Government Candidate Requirements

The hiring team is looking for evidence that you can keep corporate services moving while maintaining accuracy and a professional response to customers. Your two examples should help them picture how you would work with HPCA staff, external service providers and competing office priorities.

Candidate Requirements For Assistant Procurement and Facilities Officer At Health Professional Councils Authority

Evidence area from role	How to demonstrate it
Communication, customer service and interpersonal skills	Use a recent workplace example where you understood an enquiry, kept the person informed and worked with others to deliver a useful outcome. Explain how you handled the tone and any pressure in the situation.
Managing time, schedules and competing priorities	Show how you assessed urgency, reorganised your schedule and communicated the change to affected stakeholders. Include the result and how you kept other commitments under control.
Accurate records, reports and administration	Describe work involving databases, expenditure information, correspondence or reporting. Make clear how you checked accuracy and met a tight deadline.
Facilities contract and service-provider support	Draw on an example involving a supplier or facilities service. Explain how you monitored performance or spending, followed up an issue and maintained the service needed by the workplace.

Example Application Structure For Assistant Procurement and Facilities Officer

The application requires an up-to-date resume and responses to two targeted questions because the written examples are used to assess your suitability. The resume can be up to five pages, while no maximum is stated for the targeted responses. The table below shows how to build each answer around one clear workplace example.

Question	What a good example will look like
High level communication, customer service and interpersonal skills in a dynamic working environment are essential in this role. Please provide a recent example of when you have used these skills to deliver an outcome in the workplace.	Choose a recent situation with a clear customer or stakeholder need. Set out how you listened, clarified the issue, coordinated the response and communicated progress, then explain the outcome for the person and the workplace.
This role requires responding to multiple staff and stakeholders. Describe how you manage your time, schedules and competing priorities. Provide examples of where you had to reschedule your work to meet changing organisational needs.	Use an example where priorities genuinely shifted. Explain how you decided what needed attention first, reset your schedule, kept people informed and completed the work without losing accuracy.

What the panel will want to see in your examples

• A specific situation involving real staff, customers or service providers
• Your own decisions and actions, including how you organised the work
• Careful handling of records, schedules or expenditure information
• A clear outcome that shows the service delivered or problem resolved
• Evidence that you stayed professional when priorities changed

Help With Your Assistant Procurement and Facilities Officer Application

For this application, start by choosing the two examples before polishing the resume. Team 3Thirty can provide professional application writing support if you want help shaping the targeted responses and aligning your resume with the role. You can return to the official job ad to apply before the closing date.

For other NSW Government roles that ask for a letter, the free NSW cover letter template gives you a practical structure you can adapt.