Introduction
The Administration Officer – Belmont Hospital role is the first point of contact for people attending Allied Health outpatient services. You will welcome patients and carers, arrange appointments, manage arrivals and respond to telephone or in-person enquiries. The permanent part-time position is 30 hours per week, with the work pattern agreed around service coverage between Monday and Friday.
When deciding how to apply for Administration Officer at Belmont Hospital, check the position description and application form before preparing the final documents. Your examples should show a calm approach to reception and the ability to keep appointments or administrative tasks accurate as priorities change. We recommend a two-page cover letter and a three- to four-page CV while you confirm the required format.
Previous administration experience is beneficial, and local systems and workflows can be learned with training. A welcoming manner, reliability and clear communication are central to the work with patients and clinicians. Explain how you have helped people access a service and coordinated with colleagues when several demands needed attention.
View the official job ad and keep its application instructions open while you plan.
Administration Officer – Belmont Hospital role snapshot
| Role | Administration Officer – Belmont Hospital |
| Organisation | Hunter New England Local Health District |
| Location | Belmont Hospital Allied Health Reception; occasional administrative support at John Hunter Hospital may be required |
| Employment | Permanent part-time, 30 hours per week (0.79 FTE); service operates Monday to Friday, 8:00 am to 4:30 pm |
| Salary or remuneration | Administration Officer Level 2, $34.93 to $36.09 per hour plus superannuation |
| Job ID | 603311 |
| Closing date | Monday 12 October 2026 |
NSW Government application requirements
Give the hiring team the documents and written responses it requests, within the stated limits. Check the application form before drafting so the final submission follows the required format.
Application requirements for Administration Officer – Belmont Hospital
The job ad does not list specific application documents. Check the application form for the final submission instructions.
The job ad does not list specific application documents. We recommend a two-page cover letter and a three- to four-page CV, unless the application portal gives different instructions. Check the position description and form for the essential requirements, selection criteria and any separate response fields.
Role conditions and qualifications
- Permanent employment requires Australian citizenship, Australian permanent residency, or New Zealand citizenship with a current New Zealand passport
- A temporary visa holder can be considered only if no suitable local candidate is identified, with any employment limited by visa conditions and expiry
- Visa sponsorship is unavailable for this position
- This is a Category A position with occupational assessment, screening and vaccination requirements referenced in NSW Health policy PD2024_015
- The agreed 30-hour work pattern must support service coverage during Monday-to-Friday operating hours; occasional support at John Hunter Hospital may be required
Candidate evidence for Administration Officer – Belmont Hospital
Provide patient-facing administration for Belmont Allied Health outpatient services, including reception, appointment bookings, arrivals, enquiries and coordination with clinical staff. The evidence areas below help you choose examples for that work.
| Requirement or evidence area | How to demonstrate it |
|---|---|
| Customer service for patients and families | Describe how you welcomed someone, clarified what they needed and provided a helpful response in a health or comparable service setting. |
| Clear, respectful communication | Explain an enquiry or scheduling issue where you kept patients, carers or colleagues informed and redirected a matter appropriately. |
| Calm organisation under competing demands | Show how you balanced bookings, arrivals and other requests while keeping the service moving. |
| Reliability and adaptability | Use a change in service needs or colleague availability to explain how you adjusted your work and maintained coverage. |
| Independent and multidisciplinary teamwork | Describe the work you completed independently and the information you shared with clinical or administrative colleagues. |
| Accurate computer-based administration | Name the systems you have used for appointments, records or similar tasks and explain your checks and approach to learning new workflows. |
Example application structure for Administration Officer – Belmont Hospital
The application form and position description need to be checked for the final document and response requirements. A two-page cover letter is our practical recommendation where no letter instructions are provided. The outline below focuses the letter on the patient-facing service and administrative coordination described for Belmont Allied Health.
| Application section | What to include |
|---|---|
| Opening and customer service | Introduce your relevant service experience and interest in supporting Allied Health patients and carers. |
| Communication and reception | Describe a welcoming interaction or enquiry, including how you clarified information or redirected the request. |
| Organisation and adaptability | Explain how you handled competing demands or changed your work to support service coverage. |
| Independent work and team coordination | Show the tasks you owned and how you kept clinicians or administrative colleagues informed. |
| Systems and learning | Give a computer-based administration example and explain how you learned an unfamiliar process accurately. |
| Conditions and closing | Address work eligibility and your availability for the agreed hours, then connect your experience to the outpatient service. |
Before you submit
Check the required documents and any selection-criteria fields in the form. Keep the pay comparison in hourly terms, using the advertised $34.93 to $36.09 plus superannuation. Confirm your eligibility, Category A requirements and available work pattern, and submit by the 12 October closing date after checking the exact closing time.
Return to the official vacancy for the final document and deadline check.
Help with your Administration Officer – Belmont Hospital application
If you want help organising your own evidence and preparing the written documents, request application support from Team 3Thirty. Bring the vacancy and your current CV so the application can address the work you have actually done.