Introduction
The Student Administration Officer role at TAFE NSW’s Ultimo Campus coordinates academic completions, examinations and academic documentation. Student records need to be accurate and secure, with cyclical processes completed in line with policy. This permanent full-time role suits an organised administrator who can identify discrepancies and make sound decisions under pressure.
The main task when deciding how to apply for Student Administration Officer is to prepare your current resume and a targeted response of no more than 300 words. The question asks how you managed competing priorities while meeting compliance requirements. Choose an example that lets you explain the risks, your priorities and the policy or quality checks behind the outcome.
Your wider experience should also show how you handled sensitive records and provided useful advice to stakeholders. If your example comes from another sector, make the connection to accurate records and deadline-driven administration clear. Check the work eligibility and pre-employment conditions early, including the Working with Children Check required before commencement.
View the official job ad and keep its application instructions open while you plan.
Student Administration Officer role snapshot
| Role | Student Administration Officer |
| Organisation | TAFE NSW |
| Location | Ultimo Campus |
| Employment | Permanent full-time; 35-hour working week |
| Salary or remuneration | $114,301 to $123,092 salary package, including base salary of $100,704 to $108,449 per annum, employer superannuation and annual leave loading |
| Job ID | 602867 |
| Closing date | 11:55 pm AEDT, Wednesday 14 October 2026 |
NSW Government application requirements
Give the hiring team the documents and written responses it requests, within the stated limits. Check the application form before drafting so the final submission follows the required format.
Application requirements for Student Administration Officer
- Current resume
- Response to one targeted question in the application form, maximum 300 words
The required written components are the resume and targeted response. A short one-page cover letter is optional only if the application form permits an additional upload; give priority to the required 300-word answer.
Role conditions and qualifications
- Applicants must be an Australian citizen, an Australian permanent resident, or a New Zealand citizen with a current New Zealand passport
- A valid NSW Working with Children Check is required before commencement because this is a child-related position
- TAFE NSW will conduct an Australian National Criminal Record Check on the preferred applicant
Application question 1
Describe a time when you managed competing priorities while meeting compliance requirements. How did you decide what to prioritise, manage risks, and ensure outcomes aligned with policies and quality standards?
Response limit: Maximum 300 words
Use one example with real competing deadlines and a clear policy obligation. Keep the background brief so you can explain your prioritisation, risk controls and quality checks, then state the outcome you verified.
Candidate evidence for Student Administration Officer
Coordinate academic completions, examinations and academic documentation, maintaining secure student records and supporting accurate, compliant student administration. The evidence areas below help you choose examples for that work.
| Requirement or evidence area | How to demonstrate it |
|---|---|
| Accurate administration and attention to detail | Explain the records or academic processes you managed, your checks and how you found or prevented errors. |
| Competing priorities and changing demands | Describe how you balanced deadlines, reassessed priorities and maintained quality during a busy processing cycle. |
| Analysis, compliance and discretion | Show how you investigated a discrepancy, applied relevant procedures and handled sensitive information appropriately. |
| Communication and customer-focused stakeholder service | Explain how you provided accurate advice, clarified a process or resolved an enquiry while maintaining positive working relationships. |
Example application structure for Student Administration Officer
The application requires a current resume and one targeted response in the online form. The response has a maximum of 300 words, so select an example that covers priorities and compliance together. The outline below shows how to organise that answer around your decisions and the safeguards that kept the outcome within policy.
| Application section | What to include |
|---|---|
| Situation and competing demands | Briefly identify the administrative process, deadlines and compliance obligations you were responsible for. |
| Priorities and risks | Explain what needed attention first and the consequences you considered when setting the order of work. |
| Your actions | Describe how you planned the work, coordinated with others and adjusted when demands changed. |
| Policy and quality checks | Show the checks, approvals or procedures you applied to protect record accuracy and compliance. |
| Outcome | Give the result and explain how you confirmed that deadlines, policies and quality standards were met, within the 300-word total. |
Before you submit
Keep the targeted answer within 300 words and address how you prioritised, managed risk and checked compliance. Match the resume to your actual responsibilities for records, examinations or comparable administrative cycles. Check your work eligibility, Working with Children Check position and the final form instructions before the 11:55 pm AEDT deadline on 14 October.
Return to the official vacancy for the final document and deadline check.
Help with your Student Administration Officer application
If you want help organising your own evidence and preparing the written documents, request application support from Team 3Thirty. Bring the vacancy and your current CV so the application can address the work you have actually done.