Introduction
The Procurement Officer at NSW Trustee and Guardian helps colleagues plan purchases, choose suppliers and manage contracts that support the agency’s work for people across NSW. There are two ongoing positions, based in Parramatta and Sydney CBD, with flexible and hybrid working options. Each officer manages a portfolio with support and training from senior staff.
If you are considering how to apply for Procurement Officer, start with two recent examples: a sourcing activity you helped deliver and a supplier or contract problem you resolved. Both are required targeted responses. Your cover letter and resume should then show the breadth of your procurement experience, the advice you gave stakeholders and the controls you used to protect value for money.
Private-sector and not-for-profit experience are welcome alongside government experience. The role asks for at least three years in professional procurement, so give the panel enough detail to understand your personal responsibility. Read the official Procurement Officer advertisement before choosing your examples.
Role snapshot
| Role | Procurement Officer, NSW Trustee and Guardian |
| Location | Parramatta and Sydney CBD; flexible and hybrid working options |
| Employment | Two ongoing vacancies, 35 hours per week |
| Salary | Clerk Grade 7/8, $116,981 to $129,492 per year, plus superannuation and leave loading |
| Closing date | Sunday 20 September 2026 at 11:59 pm AEST |
| Official advertisement | View the official job ad |
Application requirements
- Resume, maximum five pages.
- Cover letter, maximum two pages, outlining your skills, experience and suitability.
- Responses to two targeted questions in the application.
The targeted prompts are:
- Briefly describe a procurement sourcing activity you recently undertook, your role and the steps taken to achieve the desired outcome.
- Briefly describe a supplier or contract issue that you have encountered, and the steps you took to resolve the situation.
Check the response fields for any word or character limit before drafting your final answers. Keep the cover letter within two pages and use the resume to make your procurement roles, categories and responsibilities easy to follow.
Check eligibility before writing
The role requires tertiary qualifications and/or equivalent knowledge, skills and experience in a relevant discipline or industry. Ongoing employment requires Australian or New Zealand citizenship, or Australian permanent residency. Offers are subject to reference checks and relevant clearances.
Candidate evidence for Procurement Officer
These are practical evidence areas drawn from the duties and experience sought. Use examples you can substantiate, with a clear account of the decisions you made and the result.
| Evidence area | What to explain |
|---|---|
| Professional procurement experience | Show at least three years of relevant work, the categories you handled and your responsibility for planning, sourcing or contract management. |
| Stakeholder needs, markets and risk | Explain how you clarified the business need, gathered market information and used risk analysis to shape a sourcing decision. |
| Negotiation and supply relationships | Describe your preparation, the options considered and the agreement or practical resolution you achieved. |
| Clear procurement advice | Show how you helped colleagues understand procurement requirements and make an informed decision. |
| Relevant category and transaction experience | The portfolios primarily include ICT, professional services, legal and financial services, and property services. Experience managing performance and risk in high-volume, low-value procurement is beneficial. |
Example application structure for Procurement Officer
Use the two-page cover letter to connect your experience to the portfolio and the agency’s responsibilities. Keep the two targeted answers as separate, specific examples. Avoid spending most of the letter repeating the same sourcing and contract stories.
| Cover letter section | What to include |
|---|---|
| Opening | Name the role and summarise your procurement experience, relevant categories and reason for applying to NSW Trustee and Guardian. |
| Stakeholder advice and planning | Give a concise example of understanding a business need, analysing the market or risk, and explaining a sound procurement approach. |
| Portfolio fit and governance | Connect your category knowledge to the work, including accurate records, contract registers, disclosure requirements or performance reporting where relevant. |
| Closing | Confirm your relevant qualification or equivalent experience and eligible work status, then restate the contribution you would bring. |
Responses to targeted questions
For each response, briefly establish the context, then explain your own actions and the outcome. For example, a supplier issue can show how you checked the contractual position, assessed the service risk, agreed corrective action and followed up on performance. Use your real situation and avoid including confidential supplier information.
| Targeted question | What a strong response would include |
|---|---|
| Briefly describe a procurement sourcing activity you recently undertook, your role and the steps taken to achieve the desired outcome. | The requirement, your responsibility, the market information gathered, sourcing process, evaluation or negotiation decisions and the result. Explain why your approach met the business need and delivered value for money. |
| Briefly describe a supplier or contract issue that you have encountered, and the steps you took to resolve the situation. | The issue and its impact, your assessment of obligations and risk, conversations with the supplier and stakeholders, the resolution and how you checked it worked. |
What the panel will want to see in your examples
- Your individual responsibility within the procurement activity.
- A reasoned sourcing or negotiation decision.
- Practical management of risk, records and supplier performance.
- Clear advice that helped stakeholders make a decision.
- An outcome supported by evidence you can explain.
Before you submit
Check the five-page resume and two-page cover-letter limits, answer both targeted prompts and review the final documents for consistent dates and claims. Submit through the recruitment portal before 11:59 pm AEST on Sunday 20 September 2026. Applications sent directly by email, LinkedIn or SEEK are not accepted.
Return to the official Procurement Officer advertisement for the application link. You can compare this vacancy with the other current procurement, contracts and commercial roles. If you want help shaping your own sourcing and contract examples, request application support from Team 3Thirty.