This capability is about understanding and applying effective ways to plan, coordinate and control projects.
For applicants, the key is not to overstate what counts as a project.
Panels are usually looking for evidence that you can structure work, manage dependencies, monitor progress, and keep outcomes moving. That usually means a STAR-style example is much stronger than a vague statement about supporting projects or being organised.
If you need a refresher on how to structure the example cleanly, go back to our STAR Method Examples for NSW Government Applications.
What changes across the levels
- Foundational: supports project tasks and understands basic project discipline
- Intermediate: coordinates routine project activity with some independence
- Adept: manages project elements, risks, reporting and stakeholder coordination more confidently
- Advanced: leads more complex projects or programs with stronger planning and control
- Highly Advanced: sets project direction or governance at a broader level
How to build a stronger example
Strong project examples often include:
- planning
- milestones
- dependencies
- risk or issue management
- reporting
- delivery outcomes
Example paragraph: Intermediate
In a project support role, I helped coordinate tasks, maintain documentation and track progress against agreed milestones. A recurring challenge was that actions could fall behind if information was not kept current or dependencies were not followed up early. My task was to support the discipline around the project, not just complete admin tasks. I kept records up to date, followed up on actions, and made sure reporting information was accurate and accessible. That supported smoother delivery and better visibility of project status.
Example paragraph: Adept
While coordinating a project with several contributors, I managed timelines, monitored dependencies, and kept stakeholders informed about risks and progress. The situation required more than tracking tasks because delays in one area affected the rest of the work. My task was to maintain momentum and give decision-makers a realistic view of progress. I adjusted the work plan when issues emerged and made sure reporting stayed aligned to what decision-makers actually needed. That helped the project maintain momentum and deliver key outputs on time.
Example paragraph: Advanced
In a senior delivery role, I led a complex piece of project work involving multiple stakeholders, competing priorities and significant operational pressure. My task was to maintain control of the project while still adapting to change. I used structured planning, clear governance and active risk management to keep the work moving, and I made decisions early when interdependencies threatened progress. That supported delivery while giving stakeholders confidence in the control of the project.
Final advice
Project management examples are strongest when they show control and judgment, not just busyness.
Tell the panel how you planned, coordinated, monitored and adjusted the work.