Introduction
The Administration Officer, Day Medical Unit at Northern Sydney Local Health District supports the Oncology and Haematology Unit at Northern Beaches Hospital. This permanent part-time position is for 16 hours a week on a rotating roster. The work brings together patient flow, appointments, billing and communication between patients, medical staff and multidisciplinary teams.
When working out how to apply for Administration Officer, Day Medical Unit, prepare both your administrative evidence and the required health forms. The vacancy highlights professional communication, self-motivation and accurate computer work. It also asks you to upload the OASV Undertaking/Declaration Form and TB Assessment Tool with your application, along with any other vaccination evidence you have.
Previous medical administration experience is highly desirable. If your background is in another setting, explain the relevant reception, booking, billing or data-entry work you have actually done and the checks that made it dependable. Your examples should show how you helped people understand the next step while keeping the administrative work accurate.
View the official Administration Officer, Day Medical Unit vacancy.
Contents
- Role snapshot
- Application requirements
- Candidate evidence
- Example application structure
- Before you submit
- Role enquiries
Administration Officer, Day Medical Unit role snapshot
| Role | Administration Officer, Day Medical Unit |
| Organisation | Northern Sydney Local Health District |
| Location | Northern Beaches Hospital, Day Medical Unit |
| Employment | Permanent part time, 16 hours per week on a rotating roster |
| Classification | Administration Officer Level 3 |
| Salary | $37.28 to $38.44 per hour |
| Closing date | 21 September 2026 |
| Reference | REQ685651 |
Application requirements for Administration Officer, Day Medical Unit
The vacancy does not specify a required CV, cover letter or written-response format. As a practical recommendation, prepare a tailored two-page cover letter and a three-to-four-page CV unless the application portal gives different instructions. These lengths are preparation advice, not employer requirements. Use the six position-description criteria to prepare evidence and follow the actual questions and instructions in the form for the responses you must submit.
Required screening uploads and role conditions
Upload the following screening documents with your application:
- Completed OASV Undertaking/Declaration Form.
- Completed TB Assessment Tool.
- Any other vaccination evidence you have.
Download the OASV Undertaking/Declaration Form and TB Assessment Tool before completing your application.
This is a NSW Health Category A position requiring immunisation and screening for specified diseases. The position description covers safe work practices, the NSW Health Code of Conduct and respirator training or fit testing where respirator use is required. Confirm that you can meet the 16-hour rotating roster and discuss any required adjustment with the recruitment contact.
Candidate evidence for Administration Officer, Day Medical Unit
The advert highlights three criteria: professional communication, self-motivation and time management, and computer/data-entry skills. The position description includes six selection criteria in total, adding CORE values, oral and written communication, and flexibility with duties and location. Use all six areas below to prepare relevant evidence, then answer only the questions the application form requests.
| Selection criterion | Evidence to prepare |
|---|---|
| Consistently demonstrates behaviours that reinforce the CORE Values of our organisation; Collaboration, Openness, Respect and Empowerment. Demonstrates these behaviours with all stakeholders; colleagues, direct reports, as well as our patients and consumers, and those that care for them. | Explain how your actions supported respectful service, clear information-sharing and cooperation. Use an example involving colleagues, customers or patients where your behaviour affected the quality of the interaction. |
| Highly professional phone manner and excellent communication and interpersonal skills. | Describe a call or conversation where you listened carefully, clarified the person’s needs and explained the next step. Show how you handled uncertainty or passed the matter to the right person. |
| Ability to be self-motivated with good time management skills. | Choose a busy period involving appointments, administration or service enquiries. Explain how you set priorities, tracked work and completed the important tasks. |
| Excellent oral and written communication skills. | Show how you kept a written message, booking note or handover accurate and clear. Explain how you adapted the information for the person receiving it. |
| Well-developed computer skills including accurate data entry skills. | Name the systems you have used and describe your checking process. Relevant examples include verifying identifiers, entering bookings, reconciling billing details or correcting a record. |
| Demonstrated flexibility with work duties and location. | Describe how you adapted to another duty, team or work area while following local procedures. Be accurate about your availability and the experience you can transfer. |
Example application structure for Administration Officer, Day Medical Unit
A tailored two-page cover letter and a three-to-four-page CV are recommended preparation when the portal does not specify a different format. These are suggested lengths because the vacancy gives no hard page or word limit. The table below helps you select evidence for your letter and any questions the form requests.
| Advert criterion | How to organise your evidence |
|---|---|
| Highly professional phone manner and excellent communication and interpersonal skills. | Explain the person’s request and the service setting. Describe your listening, explanation and any escalation, then show how the matter moved forward. |
| Ability to be self-motivated with good time management skills. | Set out the competing tasks and what needed attention first. Explain your plan, follow-up and the outcome for appointments, patient flow or the team. |
| Well-developed computer skills including accurate data entry skills. | Identify the record or system task and the consequences of an error. Describe your validation steps and the accuracy of the completed work. |
What the panel will want to see in your examples
- Professional communication with patients, carers and staff.
- Accurate appointment, billing or other administrative records.
- Specific checking methods rather than a general claim of attention to detail.
- Initiative that stays within established procedures.
- Cooperation and respectful behaviour across the multidisciplinary team.
- Realistic availability for the rotating part-time roster.
Before you submit
- Complete and upload the OASV Undertaking/Declaration Form and TB Assessment Tool.
- Add any other vaccination evidence you already have.
- Check the application form for its exact document and written-response instructions.
- Prepare evidence across the advert and position-description criteria without inventing extra required responses.
- Confirm the permanent part-time arrangement and rotating 16-hour roster suit your availability.
- Submit by 21 September 2026.
Role enquiries
Sally Bate, Sally.Bate@health.nsw.gov.au.
Help with your Administration Officer, Day Medical Unit application
The NSW Government application examples can help you explain your contribution to accurate, responsive administration. Team 3Thirty can help you identify the strongest examples for the questions you are actually asked. Use the health-service contact for queries about the roster, screening forms or recruitment adjustments.
Visit Team 3Thirty application support for help preparing your written application.
Check the current vacancy instructions before submitting.